Business Spotlight: Paula White

This month we caught up with Paula White from Cassley Office Solutions (COS).
How would you describe your business in one sentence?
I help small businesses and third sector organisations across the Highlands get their finances and admin sorted, QuickBooks, reporting, training, so the numbers make sense and the stress goes away.
How did you get started?
I spent years as Operations Manager at a community organisation in the Highlands, doing the finance and admin side alongside everything else.
Before that I was Finance Officer at a local learning centre, so I’d already spent years knee-deep in charity accounts before COS was even an idea.
Over time I kept seeing the same problem crop up, again and again, messy accounts systems, one person left to figure it all out alone, no time to build proper reports.
In April 2026 I went fully self-employed as Cassley Office Solutions to do that work properly, for more than just one organisation.
…and how are things going currently?
I’m loving it. The organisations I’m working with are genuinely interesting, and it’s brilliant to see the difference it makes for them when things finally click into place.
Turning fifty last year, with the kids mostly flown the nest, has brought more time and more holidays, and working for myself has given me a real sense of achievement.
What are the small, super-niche things that you love about your business?
Showing someone there’s no such thing as a stupid question. Watching it click when someone finally understands their numbers, or helping someone build the confidence to start their own business and then watching them do well, that’s the bit that gets me every time.
What is the biggest challenge about operating a small business in the Highlands?
Distance and connectivity, clients are spread right across the Highlands and beyond, so a lot of the work happens over video call and email, with the odd in-person visit built in around it.
I’d honestly love more excuses to get out and see different parts of Scotland, and some things really are better done face to face, you pick up on a lot more sitting across the table from someone than you do on a screen. So it’s a challenge I’m still working on, not one I’ve fully cracked.
What is the biggest challenge you’ve faced since starting your business?
Right now it’s less a challenge and more a balancing act. I’ve got enough work to keep me busy and happy, but there’s still room for more clients. Getting that pace right, busy enough to feel secure, not so busy I burn out, is something I’m still learning as I go.
Why do the think the Highlands is the BEST place to run a small business?
People know each other here, and that still counts for something, trust gets built quickly, and word of mouth genuinely works.
There’s also real need: small businesses and community organisations up here often can’t justify a full-time finance person, so there’s a proper gap for the kind of support I offer.
What’s something you and your business have done that you’re really proud of?
Taking a business or organisation from a finance file nobody understands to one they can actually read and trust, that shift from panic to ‘oh, that’s not so bad’ is the whole point of what I do.
Plus I love creating reports and making systems work better.
What’s your most popular product/service – and why do you think that is?
QuickBooks and Xero review and fix work — most people come to me because something’s gone wrong or doesn’t add up, not because they’re proactively tidying up. It’s the entry point for almost everyone, whether they’re running a business or a charity.
What’s playing in the background while you work?
Dutch music, or just easy listening — something in the background rather than something I’m paying attention to.
What’s your customer round-trip record?
I’ve never actually had to travel for a client, but I have done work for clients in Portugal and New Zealand while officially on holiday myself, laptop open on the balcony, best of both worlds.
Tell us one industry secret that we probably won’t know (bonus point if knowing will improve our lives!)
Any “oops” moments you can laugh about now?
I once turned up to run training with a full plan prepared, and within ten minutes it was obvious the client needed something completely different from what I’d built. So I ditched the plan on the spot and just covered what they actually needed. Best lesson I’ve had in staying flexible.
What’s your favourite way to unwind after a long day?
A long walk with the dog, ideally with a friend along too, or curling up with a good fantasy book. When I’m not out and about I’ve got a fair few games on my iPad, spades and Yarn Loop are current favourites, and once I discovered the LinkedIn games I was completely hooked. If you play, link up, I’d love to see how you’re getting on!
Tell us one industry secret that we probably won’t know
Most people can keep their own books just fine. It’s only in certain situations that you need more financial help, and that’s especially true now with tools like QuickBooks and Xero doing a lot of the heavy lifting.
Don’t be scared to do your own books, and if you’ve got a quick question, ask someone and make sure you get an answer you actually understand.
What’s next for you or your business?
Still growing. I’m building out my resource library, which I really enjoy, and I haven’t hit my limit yet. Excited to see what’s next.
Any upcoming events, launches or plans we should keep an eye on?
Keep an eye on my resources page, I’ve just added some new templates and guides, with more on the way.
Where can people find you?
Just outside Rosehall, in our lovely Highlands, but I meet clients online just as easily, that’s the great thing about technology, you can be anywhere in the world and still be available.
You’ll find me at www.cassleyofficesolutions.com on Facebook, and on Linkedin or just get in touch directly.
Favourite local spot
Loch Shin — I’ve taken up cold water swimming 🥶
Best advice you’ve ever received
Start your own business — and they were sooo right!
Best business book you’ve ever read
The One Minute Manager Meets the Monkey, by Ken Blanchard and William Oncken.
It’s all about not taking on other people’s problems for them — letting people keep their own ‘monkeys’ rather than picking them up yourself. It’s stuck with me.
Current obsession
My business.
One word to describe your business
Clarity
One thing you never leave home without
My iPad — I’m a bit of an addict.
Favourite biscuit
Biscoff.
Shout-out another small Highland’s business you love at the moment
Squiggle Web Design — they’ve just redone my website and did an amazing job. Well worth a look.















